Automated Rostering with Classlink

Automated Rostering with Classlink

  1. The District should be shared as the primary org
  2. Share all students, teachers, and classes
  3. We need PA Secure ID for the students shared as a User metadata field named PASECUREID
  4. Students' DOB should be shared via Demographics
  5. Counselors should be shared as administrators if they do not have classes assigned to them and are shared as Teachers
  6. Each person should only have one type of account (Teacher or Staff, not both)

Students:

  • First Name  
  • Last Name
  • Date of Birth  (mm/dd/yyyy) - shared via Demographics
  • Graduation_Year (four digit)
  • ZipCode (for student or school, 5 digit)
  • PASecureID (required for all school districts and charters) - shared as a User metadata field title PASECUREID
  • Org they're associated with 
  • Class they're associated with
Teachers:
  • First Name
  • Last Name
  • Email Address
  • Org they're associated with 
  • Class they're associated with
Any non-Teachers staff who also need an account (Counselors, Building Administration, etc.) can be shared as Teachers or Admin with the same info as stated above for Teachers. 

We are not able to provide instruction on how to do this, but Classlink Support should be able to guide you on that part.  

    • Related Articles

    • V2: Rostering Students with Smart Futures

      There are three ways to roster your students with Smart Futures. Rostering via Clever or Classlink Rostering students by CSV File Rostering students manually Option 1: Rostering by Clever or ClassLink We heavily encourage our customers to use ...

    • Using Clever for Automated Rostering

      Smart Futures connects with Clever to provide automated roster syncing. Smart Futures covers the cost of using Clever, so there is no additional cost to the school or school district. Getting started with Clever is relatively simple. Clever provides ...

    • V2: Rostering Students via CSV file

      If rostering via Clever or Classlink is not an option, customers may choose to register students by creating a CSV file to Smart Futures. All students in all buildings should be included in one file. The following are the fields to include in your ...

    • V2: Removing students from Classes

      Note - you will not be able to modify classes that are created/managed through automated rostering such as with Clever or Classlink. 1. Navigate to https://portal.smartfutures.org/i/dashboard 2. Click "Classes" 3. Click the name of the class you want ...

    • FAQ: A student has moved to another district. How do I export the artifacts from Smart Futures to send to the district?

      If your school/district is using Clever or Classlink for automated rostering, withdrawn students are disconnected from your school. If you have Coordinator rights, you can manually add them again using the Add Student function in the Students roster ...