How to Create a PIMS file for Reporting Artifact Collection Compliance
As a Coordinator, you can create a PIMS data file using the
steps below.
The PIMS data file is based on students in a given Class in Smart
Futures, or you can pull data for all students in a given Graduation Year as
long as they are in at least once Class associated with the school you are
logged in to and pulling data for.
How to Create a Class
PIMS data file from Progress Monitoring;- Login as a Coordinator and select the correct school
if you have access to multiple schools.
- Select Progress Monitoring from the My Reports
list on the left.
- Select the Instructor and Class you want to want
to pull the report for or select just the Graduation Year. Depending on how
many students are in this Class/Graduation Year, the report may take a minute
or two to fully load on the screen.
- When the records of students on the page are displayed,
click the appropriate button in the upper right corner of the page to create
either a CSV format file or an Excel format file. You will then be asked to save
the file to your computer, or it will open automatically based on the
preferences set in your browser.
The PIMS data file contains all of the required fields, indicated
with an asterisk in the column heading, as well as some additional fields (Student
First and Last Name, and the Student DOB) to make the report easier to read
before submitting.
When opening the Excel or CSV file on your computer, you may
get an error message about the formatting, but you should still be able to open
the file without a problem.
The PIMS data file can also be generated using the Custom Report
Maker:- Login as a Coordinator and select the correct school,
if you have access to multiple schools.
- Select Custom Report Maker from the My Reports
list on the left.
- In Step 1, Select the Instructor and Class you
want to want to pull the report for or select just the Graduation Year.
- In Step 2, select PIMS Data.
- You do not need to select anything from Step 3.
If you do choose to add something, you will need to remove that information before
submitting the PIMS data file.
- In Step 4, select the file format you prefer for
the generated report.
- Depending on the number of students in the group
you are pulling the report for, it may take a minute or two to generate, and then
you will be asked to save the file to your computer, or it will open automatically
based on the preferences set in your browser.
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