Rostering Students with Smart Futures

Rostering Students with Smart Futures

Option 1: Registration of instructors (and students) by Clever.com or ClassLink.com

The best scenario is to have all rostering handled through an automated nightly process through the Clever or ClassLink systems.  Prior to implementing SmartFutures.org, it is worth it to have your IT team talk to Smart Future’s team to see if automated rostering through these systems is possible.  If so, it gives schools automated set up of all users and classes and keeps everything updated as the year rolls on.  It also gives students and instructors a single sign-on solution for all the applications you use.

Option 2: CSV File upload

Districts may choose to register students by creating a CSV file to Smart Futures for a one-time mass import. You should submit separate files for separate buildings. 
The following are the fields to include in your file:
  1. Building_NCES_ID
  2. FirstName
  3. LastName
  4. Date of Birth (mm/dd/yyyy)
  5. UserName_email (if user is using an email as an ID)
  6. Username_nonemail (if user is not using an email as ID)
  7. Initial_Password (student can change later)
  8. Graduation_Year (four digit)
  9. ZipCode (for student or school, 5 digit)
  10. Has IEP? (N or Y)  --  Note: students with IEPs will get credit for activates done at any grade level
  11. Class (optional and Teacher_Email required if used, if given will create the class and associate students with it)
  12. Teacher_Email (optional and Class required if used, if given will associate the student with the teacher)
  13. PA_Secure_ID (required for all school districts and charter schools)

A copy of a template with the required fields can be found here: https://drive.google.com/uc?export=download&id=168lQuCkwV-bn9Q7eY41YxEqRb3QYEtje

Each school building should be sent in a separate file. Name your files using this convention: _mmddyyyy.csv.

Send your file(s) to support@smartfutures.org when they are ready.

Once imported, students will login at SmartFutures.org with their ID and Password that were included in the file.

Option 3: Fill out Student Registration Form

1.      Login to your instructor account at SmartFutures.org

 

2.      Choose or Create a class that will contain the students you are about to add

a.      Click on the Registrations and Licenses tab

b.      Choose a Class or Create New Class

c.       For new classes fill out the form to create a new class

3.      Choose Option 2 to create student codes via form

a.      Fill out the form completely making sure to provide all required data

b.      Click “ADD” then OK. 

c.       The student will appear in the class you selected

 


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